Debunking the Myth: Why Virtual Cards Can Be Used to Pay Airlines

Myth: “IATA rules mean you can’t use virtual cards to pay airlines”

Fact: Airlines, not industry associations, set their own payment preferences

At WEX, we believe facts (and flexibility) matter. And when it comes to virtual cards in travel payments, one myth has lingered far too long: that the International Air Transport Association (IATA) restricts their use. Let’s clear that up once and for all.

Airlines Choose How They Get Paid, not IATA

Despite the common misconception, IATA does not mandate how airlines must be paid. While IATA plays a significant role in airline standards, the choice of whether or not to accept virtual card payments rests entirely with each individual carrier. This gives airlines the freedom to prioritise secure, traceable, and flexible payment options like those offered by WEX.

“IATA regulations do not dictate payment method acceptance. Airlines are free to establish their own commercial relationships and determine how they receive payments.” – IATA BSP Manual for Agents, Section 2.3

Virtual Cards: Powering More Strategic Airline Partnerships

Forward-looking airlines recognise that virtual cards are not just a payment method, they’re a strategic asset. From built-in fraud protection and real-time data visibility to reconciliation and efficiency benefits, virtual cards streamline transactions and enhance financial control. That’s exactly why more airlines are actively choosing virtual cards over traditional models.

WEX: Leading the Way in Airline Payment Innovation

WEX is uniquely positioned to help travel businesses and carriers unlock the full value of virtual card payments. We work closely with both buyers and sellers in the travel ecosystem to ensure payments flow smarter, faster, and more securely. With our experience and tailored solutions, WEX supports partners in adapting to the changing economics of airline distribution.

Whether you’re a TMC, intermediary/OTA, or consolidator, we help you navigate airline partnerships with purpose-built virtual card solutions that work within today’s real-world frameworks, not myths.