by WEX Benefits
If you’re an employer, performing non-discrimination testing (NDT) is important when it comes to offering benefits to your employees. And proving compliance is something the IRS doesn’t just suggest, but requires.
What’s required by the IRS?
The IRS requires non-discrimination testing for employers who offer plans governed by Section 125, which includes a flexible spending account (FSA). And though they aren’t part of Section 125, testing is also required for health reimbursement arrangements (HRAs) and self-insured medical plans (SIMPs).
Why does non-discrimination testing matter?
The IRS mandates testing to make sure there isn’t discrimination between highly compensated employees (HCEs)/key employees and other employees at a company. To meet compliance, the test results need to demonstrate fairness in benefit plans among all levels of employees at a business. Failure to comply puts employers and their employees at risk of IRS penalties.
When should you test?
NDT should be performed by the last day of the current plan year and include all employees who were employed on any day during the plan year. It’s also recommended that employers test once early or in the middle of the plan year. This mid-year testing helps determine if additional steps should be taken to ensure the employer passes the test by the end of the plan year.
Who should be responsible for completing the testing template at your business?
Anyone you choose to give access to your payroll information can complete the template. You should consider that:
An individual must be given the role of “compliance” within our system to be able to access our testing software.
The testing template is filled with HIPAA information, so you’ll want to choose someone you’re comfortable viewing your employees’ personal information.
What tests are available?
Our NDT clients have access to six testing options. They’re encouraged to review their testing guide to ensure they’re completing the appropriate template based on the plans offered.
Depending on their needs, there are a number of tests available. But all of them share three central criteria that are a focus of the test. A benefits plan will be considered discriminatory and fail to be in compliance if:
Not enough non-HCEs are eligible for a plan.
The HCEs or key employees are able to get more benefits than other employees.
The HCEs or key employees take more benefits under the plan than other employees.
How do we simplify non-discrimination testing?
Unfortunately, some businesses fail to complete non-discrimination testing, either because their third-party administrator doesn’t provide the testing or because the system provided is too complicated.
That’s not the case with WEX. Our non-discrimination testing tool allows a compliance contact within our client’s company to easily complete the tests directly from their LEAP, which is our easy-to-use employer portal.
Our NDT clients can perform non-discrimination testing of FSAs, HRAs, Self-Insured Medical Plans (SIMPs) and more for just one flat rate throughout the plan year. You’ll be able to:
Access immediate results through downloadable, online reports.
Easily obtain historical reports for past tests.
Bundle non-discrimination testing with your administration so all of your needs are in one place.
How long does it take to test?
Testing can be completed and you can get results in a matter of minutes once you upload the completed template.
What happens when a failure occurs?
If the Results report advises you of a failed result, the recommendation section found at the end of the Results report will provide necessary steps to bring your plans into a passing status. We encourage employers to work with their own benefits counsel, such as a tax adviser or benefits attorney, to make sure their plans meet IRS specifications.
What do I do after I’ve passed non-discrimination testing?
We do recommend that you keep a copy of your testing results and your template for your files.
COVID-19 may have impacted your compliance
Non-discrimination testing takes on even greater importance during the COVID-19 pandemic, as your workforce and the way your employees engage with their benefits may have changed during these times. We’ve outlined two reasons for this and what you can do about ensuring your FSA and HRA are compliant.
The number of Americans who have filed for unemployment benefits since the start of the pandemic has eclipsed 55 million (roughly 1 in 3 American employees). The decision to furlough or lay off employees can affect your employee population numbers. And, as a result, that can affect the compliance of your employee benefits.
IRS Notice 2020-29 states that employers may temporarily allow employees to newly make, change or revoke a Medical FSA or Dependent Care FSA election in the middle of the plan year. Prior to this Notice, the employee needed to experience an IRS-approved qualifying event in order to make mid-year changes. Notice 2020-29 temporarily waives that requirement for the calendar year 2020. These mid-year changes affect your FSA election data, which can impact your FSA’s compliance.
With employee population and regulation changes, you may decide that you would like to test more than twice in the plan year to ensure compliance throughout the year. That’s why many employers turn to a subscription-based non-discrimination testing platform so they can test as often as they’d like.
Listen to our Benefits Buzz podcast episode or check out our infographic below to learn more about NDT.