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Fuel your small business growth with these 4 essential fuel card advantages

March 20, 2024

In order for a small business to thrive, it must remain adaptable and have plenty of available cash on hand to do so. This is especially true for small businesses with fleets. Fleet fuel cards are a great way for small businesses to maintain a flexible cash flow while keeping their fleets nimble and operational. But cash flow freedom is not the only benefit that a fuel card should provide. In this article, we will discuss four key benefits that your fuel card network should provide to allow your small business and fleet to thrive and operate as smoothly as possible.  

1. Find a fleet card program with wide accessibility to maximize savings

Keeping the wheels turning for any small business fleet is a top priority. That’s why it’s critical that your drivers have access to fuel – no matter where they are. If a driver needs to leave an optimized route to find in-network fuel, it costs your small business precious time and money. If a driver is idling while trying to locate a participating service station, it costs time and money. And possibly the worst-case scenario: if your driver can find no in-network fueling stations within reach and has no personal or petty cash, it will likely require a rescue operation. This could involve the cost of a tow truck or the cost of pulling another employee or manager away from their area costing – you guessed it – even more time and money. 

So, make sure your fuel card allows drivers to fuel anywhere. WEX fleet cards are accepted at every major fueling station in the United States and at over 45,000 service stations. Keep the wheels turning and your drivers producing safely with the key benefit of fuel availability. 

WEX cards acceptance
WEX cards are accepted at 95% of U.S. gas stations

2. Choose a card with robust security measures to safeguard your business from fraud and losses 

Fuel card fraud has been on the rise in recent years and can cause a significant loss of revenue for small businesses. Fuel card fraud can originate internally or externally. One example of internal fuel card fraud may involve a fleet driver fueling a personal vehicle or even an external tank with your business’ money. This is commonly referred to as fuel slippage and/or fuel theft. 

External fraud may involve individuals or even members of organized crime who use skimmers, phishing schemes, and hackers to steal fuel. No matter the source, fuel theft can be devastating to a small business’s bottom line. In a Fleet Financials study, as many as 65% of companies reported experiencing fraudulent attacks from external sources. The key benefit of fuel security cannot be understated. 

So, make sure your fleet fuel card requires a driver ID and odometer reading at the pump. Additional key security benefits allow fleet managers to set limits around purchase amounts, number of purchases, time of the day, days of the week, and more. These benefits provide fleet managers with a little more peace of mind knowing that there are security measures in place and that the data will be available for reconciliation.  

3. Optimize fleet performance and cost efficiency using a card with access to analytics and insights 

By analyzing fueling trends and fleet performance trends, small business fleet managers can gain invaluable insight into their fleet operations. For example, two work trucks purchased at the same time that are the same make and model and that are being used in a similar fashion should perform similarly. However, if one of the vehicles is using a significantly larger amount of fuel, it can alert the fleet manager that either the vehicle requires service or that a driver requires additional training. Analyzing mileage and price data may also provide insight into route optimization or where to buy the least expensive fuel. Make sure your fleet fuel card provider is providing top-notch analytics, as this data will give you the insights you need to save. 

WEX ClearView can help provide important insights to help manage your fleet and make informed business decisions.

Explore which tools can best support your fleet:

  • ClearView Snap – Keep it simple with quick and easy insights delivered directly to your inbox.
  • ClearView Essentials – Access simple analytics to help you easily identify opportunities and inconsistencies.
  • ClearView Advanced – Access powerful reporting and analytics tools to help turn insights into actions. ClearView Advanced also Includes all the perks of Snap and Essentials..

4. Choose a card provider with excellent service and support

Small businesses may not have the same resources that larger businesses have, but that should not preclude them from receiving an excellent level of service and support from their fleet fuel card provider. Make sure your fuel card gives you the kind of service and support you deserve. Fuel availability, savings, security, and analytics are all key to operating a successful small business and fleet. And your fuel card should help support these efforts comprehensively. 

WEX speaks the language of small business operators. Whether you’re looking to modernize your insight and reporting efforts, save on fuel costs or take advantage of the latest GPS tracking technologies, WEX offers solutions to simplify the business of running a business. To learn more about WEX, a dynamic and nimble global organization, please visit our About WEX page.

Learn more on how to better manage your small business:

Apply for a fleet card today!

Editorial note: This article was originally published on June 11, 2019, and has been updated for this publication.

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